Stanford
Stanford Research Computing

SRCF Short-term Access — Instructions for Staff Accompanying Visitors

Step 1: Ahead of visit

  1. Direct your visitor to our SRCF Instructions for Visitors page and, as far ahead of the visit as you can, send Darren Travis, Brian Hudspeth, or Toan Cao the following information:
    Visitor’s full name | Email address | Visit date | Reason for visit
  2. Darren, Brian, or Toan will submit the initial access request on behalf of your visitor.
  3. SLAC will email a form directly to the visitor.
  4. After the visitor submits their completed form, SLAC will send the visitor a QR code to be scanned at the SLAC Main Gate for entry.

Step 2: Meet visitor, obtain their temporary badge

  1. Building 53 is the large building immediately behind the Main Gate.  
    Upon meeting your visitor, ask them to complete their part of SLAC Form B (all Section 1 fields, sign & date in Section 4).
  2. If the Building 53 front desk is not staffed, you may pass it and proceed down the hallway to the badging office.
  3. Give the SLAC Security representative the completed Form B.  Your visitor presents their government-issued ID and, if a foreign national, additional documents, and then receives their temporary badge.

Step 3: Continue to SRCF

  1. You can choose to travel in one vehicle or in multiple vehicles:
    • If you travel in one vehicle, you will use your SLAC badge to open two gates.
    • If you travel in multiple vehicles, you must be driving the lead vehicle with other vehicles following you through both gates.  
    • If the caravan is separated, stop before the gates and regroup.  At each gate use the intercom to announce, “I am leading a vehicle/vehicles to Building 54.”  SLAC Security will hold the gate open for all vehicles.
  2. In Building 54 (SRCF), there is a sign-in/sign-out form between the conference room and the data center on which your visitor, and then you, record your visit information and sign.

Step 4: Leaving

  • Record the departure time on the sign-in/sign-out form.  Accompany your visitor back to Building 53.  If your visitor is leaving only for a short time, they should keep their temporary badge. Otherwise they can stop next to the guard house to return it or they can return it to the Building 53 front desk or badging office.